Grants Assistant (Data Entry) at Alliance for a Green Revolution in Africa (AGRA)

The organization is currently managing multiple grant applications and requires assistance to manage and input data systematically into the grant management system. This data is crucial for grant reporting, decision-making, and compliance purposes. We seek a highly motivated and detail-oriented individual to join our team. The successful candidate will assist in managing and maintaining accurate data records and support the department in various administrative tasks.

Key Duties and Responsibilities

• Input a large volume of data related to grant applications, including but not limited to applicant information, grant amounts, project details, and status updates.
• Verify the accuracy of data and make necessary corrections.
• Support Organization Capacity Assessment (OCAs).
• Facilitate finance and grants-related tasks e.g. simple reconciliations.
• Assist in the collection and organization of data.
• Maintain confidentiality and security of sensitive information.
• Review and verify source documents for accuracy.
• Perform simple analysis on grantee financial reports.
• Generate reports and summaries from data as required.
• Input a large volume of data related to grant applications, including but not limited to applicant information, grant amounts, project details, and status updates.
• Ensure data accuracy by cross-referencing with original documents and resolving discrepancies as needed.
• Organize and maintain digital records of all data entered for future reference.
• Adhere to all organizational data privacy and confidentiality policies.
• Report progress and any challenges encountered to the designated supervisor regularly.

Required Education and Qualifications

• University graduate or equivalent; additional qualifications in data management or related fields preferred.
• Proven experience in data entry or administration, with excellent typing skills and attention to detail.
• Proficiency in using digital systems and software, particularly database management software.
• Strong organizational skills and the ability to manage a high volume of work effectively.
• Finance and Grants related experience will be an added advantage.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Basic knowledge of database management systems.
• Strong organizational and time management skills.
• Good communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with integrity.