Madison Life Assurance is Recruiting Records Management Assistants – Apply By April 16, 2026

NAIROBI, Kenya – Madison Life Assurance Kenya Limited has announced three vacancies for Records Management Assistants. The positions offer an opportunity for detail-oriented professionals to join one of Kenya’s reputable insurance companies.

Madison Life Assurance is part of the Madison Group, a diversified financial services provider with interests in insurance, banking, and asset management. The company has been serving Kenyan customers for decades, offering life insurance and pension products.

Available Positions

Records Management Assistant – Three Posts

These entry-level positions are based at the company’s headquarters or regional offices. Successful candidates will support the documentation and records management function within the organization.

Key Responsibilities

The Records Management Assistants will be expected to:

• Sort, classify, and file both physical and electronic records according to the company’s classification system

• Retrieve and track files requested by various departments

• Maintain an up-to-date records inventory and database

• Ensure the security and confidentiality of all company documents

• Assist in the digitization of physical records as part of ongoing automation projects

• Dispose of obsolete records in accordance with the company’s retention policy

• Support audits by providing requested documentation in a timely manner

• Maintain a clean and organized records storage area

Required Qualifications

Education:

• Minimum of a Diploma in Records Management, Information Science, Library Science, or a related field from a recognized institution

• A Certificate in Records Management with relevant experience may be considered

• Proficiency in computer applications, including MS Excel and database management systems

Experience:

• Previous experience in a records management or documentation role is an added advantage

• Fresh graduates with relevant internships or attachments are encouraged to apply

Key Skills and Attributes:

• Strong attention to detail and high level of accuracy

• Good organizational and time management skills

• Ability to maintain confidentiality and handle sensitive information

• Basic knowledge of electronic document management systems

• Strong communication skills

• Ability to work independently with minimal supervision

How to Apply

Qualified candidates are requested to forward their CV and Cover letter to [email protected] not later than 16th April 2026 stating the Role as the Subject of the email.

Application Deadline

The closing date for applications has not been specified in the initial announcement. Interested candidates are strongly advised to apply as soon as possible, as insurance sector recruitments tend to close once a sufficient number of qualified applications is received.

Who Can Apply

Madison Life Assurance is an equal opportunity employer. Qualified candidates from all regions of Kenya are encouraged to apply. The company does not discriminate on the basis of gender, ethnicity, disability, or religion.

Important Notice

Madison Life Assurance does not charge any fee at any stage of the recruitment process. Applicants are warned against fraudsters demanding money in exchange for interview invitations or job offers.

Only shortlisted candidates will be contacted. If you do not hear from the company within four weeks after submitting your application, please consider yourself unsuccessful for this round.

For full details on the Records Management Assistant positions and to submit your application, visit www.madison.co.ke.